Before launching, confirm the legal entity, registered address, actual processors, retention periods and any professional/regulatory obligations. This text is a starting template, not legal advice.
Last drafted: 9 October 2026
1. Who we are
This website is operated as Modi Accountants. The responsible legal entity is [INSERT FULL LEGAL ENTITY NAME], at [INSERT REGISTERED OR BUSINESS ADDRESS]. For data-protection enquiries, email [email protected].
Where required, add the company number, ICO registration and any relevant professional body information here: [CONFIRM DETAILS].
2. Information we collect
When you enquire, we may collect your name, email address, telephone number, the service you are interested in and information you voluntarily include in your message. If you become a client, further records may be needed to provide the agreed services and comply with law; those arrangements should be covered by additional client privacy information where appropriate.
Basic technical data, such as IP address and security logs, may be processed by our hosting and security providers.
3. Why we use information
We use enquiry details to reply to you, discuss possible services, maintain appropriate records and protect the website. Depending on the circumstances, our lawful basis may be legitimate interests, steps requested before entering a contract, performance of a contract or legal obligation.
We do not intend to use enquiry details for marketing without a valid lawful basis and any consent required under applicable electronic marketing rules.
4. Sharing, processors and security
Our website uses Cloudflare for hosting and security and Microsoft 365 for business email. If an online form delivery provider is configured, its details should be added here before activation: [INSERT PROVIDER]. Some providers may process information outside the UK, subject to applicable transfer safeguards.
We take reasonable steps to protect information and limit access to those who need it. No online service is completely risk-free; please do not send sensitive financial documents or identity information using the general enquiry form.
5. How long we retain information
We retain enquiry information only as long as reasonably needed for the purpose collected, taking account of legal and business obligations. [INSERT VERIFIED ENQUIRY RETENTION PERIOD AND CLIENT RECORD RETENTION TERMS].
6. Your rights
Depending on the circumstances, you may have the right to access, correct or erase your personal information; restrict or object to processing; and request data portability. You also have the right to complain to the UK's Information Commissioner's Office at ico.org.uk.
7. Cookies and analytics
This draft website does not embed advertising pixels or Google Analytics. Essential security or hosting technologies may operate. If analytics, maps, videos or marketing tools are added, this notice and any cookie consent arrangements must be reviewed and updated before enabling them.
8. Questions or updates
For a privacy question, contact [email protected]. This policy will be reviewed when our services, vendors or processing activities change.